Financial Features

This page provides a selection of ShipLogic's features. Please note that this is only a brief overview, and there is limited space to present all relevant details. The descriptions have been kept concise to give you a general impression of what ShipLogic offers. No rights can be derived from any of the content provided on these pages. For more detailed information on any specific topic, feel free to contact our staff. 

Port Dues Calculation
The port dues calculation features in ShipLogic are extremely flexible and can be configured to match the most complex requirements.

Port Related Products and Services
ShipLogic handles calculations for all port-related products and services, including:

• Any combination of period/time based tariffs
• Cargo handling/Load based tariffs
• Administrative fees
• Volume discounts

• Discounts based on certifications (e.g., Green Award, ESI score)

• Vessel exemptions

• Vessel type
• Vessel visit subscriptions (e.g. Cruises, Fishery, Ferry)
• Quay bookings
• Shore power and freshwater supply
• Rental of assets (fenders, buoys, cranes, weighbridges)
• Deployment of service providers (pilots, tugboats, mooring crews)
• ISPS surcharges
• Waste disposal fees

Transparent and Structured Calculations
Costs are calculated per individual product within ShipLogic and cannot be altered without the appropriate permissions.
This ensures accuracy, consistency, and control over the invoicing process.

Pro-Forma Port Dues Calculation
Pro-forma invoices can be generated, based on current data. These estimates can be automatically sent via email, providing vessel owners with cost insights before departure.

Automated Formatting and Delivery
Pro-forma invoices are structured using a harbour-specific email template and can be sent to the vessel, captain, owner and other relevant organisations.
This functionality helps answer key customer queries, such as

• What are the estimated port fees upon entry?
• What are the current costs of the vessel visit?
• What will the total port fees be if the vessel stays longer?

By providing early cost visibility, ShipLogic enhances transparency and customer service within the port.

Direct invoicing or using your existing financial system
ShipLogic offers the option to generate invoices directly within the system or to integrate with your existing financial processes. In both cases, ShipLogic ensures accurate handling of financial data and supports compliance throughout the process

Invoice Processing and Control
Once a calculation is converted into an invoice, it may optionally require approval before being finalised. Once an invoice is finalised, the key details are locked and cannot be modified unless processed through a credit note. This ensures compliancy and a secure and error-proof billing process.

Approval Flow and Four-Eyes Principle
Organisations can enforce segregation of duties for invoicing, meaning that different users can be responsible for invoice creation and approval.
In such cases, invoices cannot be approved by the same person who created them.
This four-eyes principle is crucial for accounting compliance, ensuring a transparent and reliable invoicing process.

Consolidated Invoicing
For customers conducting multiple activities within the port, ShipLogic enables the use of consolidated invoices. This reduces the number of individual invoices and streamlines the billing process.

With Consolidated Invoicing, an invoice can be generated periodically (e.g., weekly or monthly), merging all outstanding invoice items.

Each invoice item remains linked to its original transaction, and Individual invoice items can be credited without modifying the entire invoice.

Automated Delivery and Download Options
Invoices can be fully customised and automatically emailed to customers. Manual downloads are available for internal processing and verification.

Integration with Payment Services
ShipLogic integrates with online payment services, making it easier for debtors to complete payments. This enhances efficiency, reduces administrative workload, and increases the likelihood of timely payments.

Automatic emails can be sent with a payment link.
Customers can pay invoices online, speeding up the payment process.

Real-Time Payment Tracking
Payments are automatically linked to the correct invoices and you have insight into paid and outstanding invoices within ShipLogic.

Products, Pricing and Price scheduling
Each product that you register is assigned a price with a start date and optional end date, allowing for planned price changes. For past calculations, their historical prices are consolidated.

Prices can be adjusted based on many different criteria such as Time periods (daily, weekly, monthly, quarterly, yearly), Duration of stay and many Vessel parameters.

Four-Eyes Principle for Pricing and Product Changes
To prevent unauthorised changes, ShipLogic supports the four-eyes approval process. When this is configured for a port, at least one other user must approve tariff- or product changes before they take effect.

Financial/ERP System Integration
The Financial Integration features enables ShipLogic to integrate with your financial system, making all financial functionalities within ShipLogic available through its API interface.